2024 Lafayette Art & Wine Festival Participation Inquiry - Lafayette Art & Wine Festival

2024 Lafayette Art & Wine Festival Participation Inquiry

THIS IS AN APPLICATION ONLY FOR THE 2024 LAFAYETTE ART & WINE FESTIVAL in LAFAYETTE, CALIFORNIA. YOUR SUBMISSION DOES NOT CONFIRM PARTICIPATION.

2024 DATES: September 21 10am-7pm & September 22 10am-6pm

 

Artisans & Crafts 

The Lafayette Chamber partners with Eckerstrom Productions who books our artisans & crafters for the annual Lafayette Art & Wine Festival in Lafayette, California. If you are not a Chamber member and are located outside of Contra Costa County, please apply for participation through Eckerstrom Productions. If you are located in Contra Costa County and would like to be considered for our Local Artist Alley, please see details in next section. www.eckerstromproductions.com  

Local Artists 

Local Artists featured in the Lafayette Art & Wine Festival's Local Artist Alley are Lafayette Chamber Members who make art in Contra Costa County. If you are an artist in Contra Costa County and would like to be considered for the Lafayette Art & Wine Festival, CLICK HERE for more information.

Musicians 

To submit your band for Lafayette Chamber community events i.e. Rock the Plaza Concert Series (Fridays in June) or the Lafayette Art & Wine Festival (in Lafayette, California) please send your press kit, website, social media links to info@lafayettefestival.com. Your submission will be reviewed by the music committee. If the music committee needs anything further from you, they will reach out to you. Due to overwhelming interest in our events please do not submit more than once a year. 

Beer & Wine Hosts 

To be considered as a Beer & Wine Booth Host you must be a Lafayette Chamber Member in good standing. To learn more about the requirements for being a Wine or Beer Host CLICK HERE to APPLY, CLICK HERE.

Two representatives from your team must complete State Mandated- Responsible Beverage Server Training also known as RBS Training. This is a self-paced online training that takes approximately an hour. Most training costs are covered by the Lafayette Chamber. 

The second required training is hosted by the Lafayette Chamber and the Lafayette Police Department, this training is in addition to the RBS training. This training is specific to our event and takes place in person a few weeks before the festival.

Additional Requirements: 

We require 6-8 volunteers to work the festival Saturday 10am-7pm & Sunday 11am-6pm. We recommend shifts for the volunteers - you can split the day into 3rds or half the day. Ultimately, you are standing and pouring all day, so a break or shift is recommended. As a wine/beer host we provide your booth and all the supplies you need to operate the booth. You are tasked with adding your marketing to the booth. View examples here.

Commercial Vendors 

The Lafayette Art & Wine Festival features art, wine/beer, and music, therefore we have a limited number of booths available for commercial purposes. Participants in our festival as commercial vendors must be in good standing as Lafayette Chamber Members. Please CLICK HERE to apply for a Commercial Vendor Booth. 

Food Vendors (Food Trucks, Pre-Packaged Foods, Food vendors) 

We have limited space to accommodate food trucks and food vendors for the Lafayette Art & Wine Festival. If selected to participate in the festival, there are county forms and permits necessary to complete your participation in addition to fees that need to be paid. We are not equipped to accept applicants that do not have a license to operate and/or sell prepared foods at the festival. CLICK HERE to apply as a food vendor.  

Sponsors 

Funds raised from this event enable the Lafayette Chamber to provide our businesses and community at large with a variety of important services, program offerings, engagement, and resources throughout the year. The festival as a whole enables as to give back to our festival beneficiaries like Lafayette Partners in Education, many of the local school organizations and other participating non-profits. Sponsorship levels may include direct links to YOUR website from the festival website in addition to a high-profile booth space throughout the festival weekend. Sponsorship packages and perks will vary in degree with acknowledgement in Press Releases, TV, Radio and Online Marketing as well as complimentary glasses and tickets. Each sponsorship above includes a vendor booth space. To apply to be a sponsor CLICK HERE.

PLEASE NOTE THE FOLLOWING:

PRIORITY is given to Lafayette Chamber members in good standing. Membership must be current and still current on August 1, 2024, or you will be charged the difference between the member and discounted rate.   

UPON COMMITTING TO A SPONSORSHIP, you will be invoiced and have 14 days to pay in full to secure spot. We will then ask for your logo in high definition, .jpeg or .eps to be added to the festival website and marketing materials.  

All booth spaces are subject to cancellation if payment is not received according to the terms of this contract. No REFUNDS will be given.  

Proof of Insurance is required. You will need to provide certification listing “The Lafayette Chamber and the City of Lafayette as additional insured” and The Lafayette Chamber will be the Certificate holder. We can provide an example if requested.  

We do not provide tents, tables, or chairs. We supply booth spaces for our vendors. Referrals are available for rentals if you’d like.   

Each vendor is responsible for cleaning up your booth space. We will charge a cleaning fee of $500 if we have to remove any garbage, waste, recycling or anything else. We have extra recycling bins conveniently located at both ends of the festival for you to dispose of your own waste. This is applicable to every participating vendor.  

Electricity is premium. We have very limited spaces in which we have access to electricity for the festival. Please ask beforehand and note there is $50 charge for this additional offering. 

This event is rain or shine. Participants must be present and setup in their booth for both days (unless otherwise arranged) for the full duration of the event, Saturday 10am-7pm and Sunday 10am-6pm.

 

Please note: THIS IS AN APPLICATION ONLY FOR THE 2024 LAFAYETTE ART & WINE FESTIVAL. YOUR SUBMISSION DOES NOT CONFIRM PARTICIPATION.


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